UNIFIED COMMUNICATIONS & COLLABORATION PLATFORM
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Advanced Research Projects Agency for Health (ARPA-H)
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ITSS (Information Technology Support Services)
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75N92023F00253
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$32,109,500
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October 2023 - Present
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Time & Materials (T&M) and Firm Fixed Price (FFP)
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Prime Contractor
Challenge
ARPA-H required a comprehensive unified communications and collaboration (UCC) infrastructure to support a geographically distributed federal workforce conducting cutting-edge biomedical research. The agency needed enterprise-grade voice, video, messaging, and collaboration capabilities, seamless integration across multiple platforms (Microsoft Teams, Zoom, Cisco), conference room technology supporting hybrid meetings, 24/7 operational support for mission-critical communications, secure communications meeting federal compliance requirements, and audiovisual support for executive meetings and research presentations. The solution needed to facilitate information exchange among researchers, administrators, and external partners while maintaining security and reliability.
Solution
DAWNE IT Solutions designed, implemented, and operates a comprehensive unified communications and collaboration platform providing enterprise-grade communication services across all ARPA-H locations. The solution integrated voice, video, messaging, and collaboration tools into a seamless user experience with robust security and 24/7 support.
Unified Communications Components
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Enterprise Voice Infrastructure:
Cloud-based voice services (Microsoft Teams Phone System)
Direct routing for PSTN connectivity
Auto-attendant and call queuing
Voicemail and voicemail-to-email
Call forwarding and simultaneous ring
Presence-based routing
Emergency calling (E911) compliance
Toll-free and direct inward dial (DID) numbers
Mobile and Remote Voice:
Mobile device integration (iOS, Android)
Softphone applications for desktop and laptop
Seamless handoff between devices
International calling capabilities
Call quality monitoring and optimization
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Multi-Platform Video Support:
Microsoft Teams video conferencing
Zoom enterprise video platform
Cisco Webex integration
Interoperability between platforms
Screen sharing and content collaboration
Recording and transcription services
Live captioning for accessibility
Conference Room Technology:
Logitech meeting room devices (Rally, MeetUp, Tap)
NEAT collaboration devices
Cisco video conferencing endpoints
One-touch meeting join
Wireless presentation systems
Interactive displays and digital whiteboards
Camera tracking and intelligent framing
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Instant Messaging Platform:
Microsoft Teams chat and channels
Persistent chat for team collaboration
File sharing and co-authoring
@mentions and notifications
Presence indicators (available, busy, away, do not disturb)
Integration with Outlook calendar
Mobile messaging applications
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Collaboration Tools:
Microsoft SharePoint for document management
Microsoft OneDrive for personal file storage
Teams channels for project collaboration
Shared calendars and scheduling
Task management and tracking
Wiki and knowledge base capabilities
Integration with third-party applications
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Onsite Meeting Support:
Pre-meeting technology setup and testing
Real-time technical support during meetings
Troubleshooting and issue resolution
Hybrid meeting facilitation
Recording and streaming services
Executive meeting white-glove support
Proposers' Day event technology coordination
Conference Room Design & Implementation:
Room design and technology specification
Equipment procurement and installation
Audio system design and tuning
Video display configuration
Control system programming
Cable management and infrastructure
Signage and room scheduling displays
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Executive AV Support:
Executive presentation preparation
High-stakes meeting technology coordination
VIP visitor meeting support
Board meeting technology services
Town hall and all-hands meeting support
External stakeholder presentation support
Event Technology Services:
Large-scale event planning and coordination
Multi-room event technology
Live streaming and webcasting
Hybrid event facilitation
Recording and post-production
Technical rehearsals and run-throughs
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Operational Support:
24/7/365 monitoring and support
Proactive system monitoring and alerting
Incident response and resolution
Change management and maintenance
Patch management and updates
Performance optimization
Capacity planning and forecasting
User Support Services:
Help desk support for UCC issues
User training and onboarding
Quick reference guides and documentation
Executive assistant training on meeting technology
Best practices and optimization recommendations
Troubleshooting and technical assistance
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UCC Infrastructure Design:
Enterprise architecture design and documentation
Scalability and high availability design
Quality of Service (QoS) implementation
Network optimization for real-time communications
Redundancy and failover configuration
Integration with existing systems
Next-Generation Technology Research:
Emerging UCC technology evaluation
Pilot programs networking and collaboration
Resource sharing and best practices
Monthly challenges and competitions
Success story showcases
Ongoing support and mentorship
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Federal Agency Applications:
Department of Health and Human Services (HHS) use cases
National Institutes of Health (NIH) research applications
Department of Defense (DoD) operational efficiency
Department of Homeland Security (DHS) security applications
General Services Administration (GSA) procurement optimization
Veterans Affairs (VA) service delivery improvement
State & Local Government Applications:
Public safety and emergency response
Social services case management
Transportation and infrastructure planning
Education and workforce development
Tax and revenue optimization
Constituent services and engagement
Compliance & Security:
NIST AI Risk Management Framework
Federal AI Executive Orders and guidance
FedRAMP compliance for AI tools
Privacy Act and PII protection
FISMA security requirements
Section 508 accessibility compliance
Records management and retention
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Instructor Credentials:
Federal AI project experience (ARPA-H GRACE AI, enterprise applications)
Cybersecurity and compliance expertise
Government contracting and operations knowledge
Adult learning and instructional design
Industry certifications and advanced degrees
Authority & Credibility:
Real-world federal AI implementation experience
$32M+ in federal AI contracts delivered
Proven track record with HHS, NIH, ARPA-H
Published thought leadership and case studies
Speaking engagements and conference presentations
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Program Certification:
Government Employee AI Practitioner (Foundations)
Government AI Professional (Professional tier)
Government AI Executive Leader (Executive tier)
Continuing Education Units (CEUs) available
Digital badges and certificates
LinkedIn profile credentials
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Learning Management System:
Squarespace Member Areas for content delivery
Secure login and user management
Progress tracking and completion certificates
Mobile-responsive design
Downloadable resources and materials
Video streaming and on-demand access
Payment Processing:
Stripe payment integration
Recurring subscription billing
Multiple payment options (credit card, ACH)
Government purchase card acceptance
Invoice billing for agencies
Flexible cancellation policies
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Target Audience:
Federal government employees (GS-5 through SES)
State and local government staff
Government contractors and consultants
Agency leadership and executives
IT and data professionals
Program managers and analysts
Marketing Channels:
Government conferences and events
LinkedIn and professional networks
Federal agency partnerships
Government training catalogs
Email marketing campaigns
Webinars and free workshops
Case studies and testimonials
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Program Evolution:
Monthly content updates with latest AI developments
New modules based on user feedback
Emerging technology coverage
Guest expert sessions
Industry trend analysis
User success stories and case studies
Feedback & Iteration:
User surveys and feedback collection
Completion and engagement analytics
Learning outcome assessments
Continuous curriculum refinement
Community-driven content requests
A/B testing for optimal learning experiences
Technologies Used
Learning Platform
Squarespace Member Areas
Video Creation
AI-generated videos, screen recording tools
Analytics
Google Analytics, platform analytics
Payment Processing
Stripe
Communication
Email automation (Mailchimp, ConvertKit)
CRM
HubSpot for lead managemen
Video Hosting
Vimeo, YouTube (private)
Community
Private forum or Slack workspace
Implementation Phases
Phase 1: Program Development (Months 1-3)
Curriculum design and module development
Video content creation (AI-generated and recorded)
Platform setup and configuration
Payment processing integration
Marketing materials development
Beta testing with pilot users
Phase 3: Growth & Scaling (Months 7-12)
Content expansion and updates
Additional tier offerings
Corporate/agency group subscriptions
Partnership development
Certification program formalization
Revenue optimization and scaling
Phase 2: Launch & Marketing (Months 4-6)
Public launch and announcement
Marketing campaign execution
Enrollment and onboarding
First cohort live sessions
Community building and engagement
Feedback collection and iteration
Phase 4: Expansion (Year 2+)
Industry-specific versions (healthcare, education, etc.)
Advanced specialization tracks
Train-the-trainer programs
Agency white-label partnerships
International expansion
Enterprise licensing
Results & Outcomes
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500+ government employees enrolled across all tiers (first 6 months)
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$400,000+ revenue generated (first 6 months, on track for $1M annual goal)
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95% course completion rate for engaged learners
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98% user satisfaction rating
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40% productivity improvement reported by users
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200+ AI workflows created by participants
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85% of users report implementing AI in daily work within 30 days
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50+ agency testimonials and success stories
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75% subscriber retention rate month-over-month
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30% referral rate from existing subscribers
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Featured in government technology publications
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Partnership discussions with 5 federal agencies for group subscriptions
User Success Stories
Business Value
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Practical AI skills applicable immediately to daily work
Career advancement through emerging technology expertise
Increased productivity and efficiency
Reduced manual, repetitive work
Enhanced decision-making capabilities
Professional development and certification
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Workforce upskilling without expensive consultants
Improved operational efficiency and cost savings
Secure, compliant AI adoption
Innovation and modernization
Competitive advantage in talent recruitment
Measurable productivity improvements
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Recurring revenue stream ($1M annual target)
Brand authority and thought leadership
Lead generation for consulting services
Scalable business model
Diversified revenue beyond government contracts
Market differentiation and competitive advantage
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Expandable to commercial sector (healthcare, finance, education)
Corporate training partnerships
Government agency licensing
International markets
Advanced specialization tracks
Consulting and implementation services upsell
